Managing Jobs and Projects with Dynamics 365 Business Central
In Business Central, you can perform common project management tasks, such as configuring a job and scheduling a resource, as well as providing the information needed to manage budgets and monitor progress. You can track machine and employee hours on the project by using time sheets. As a project manager, you have a good overview, not only of individual jobs, but also of the allocation of employees, machinery and other resources being used in all projects.
You can set up a budget for each job. The budget is used to plan the resources that you allocate to a job. The budget can be either general with few entries or it can contain more entries that are divided into activity levels. You can then compare the budgeted amounts with the actual usage as recorded in the job journal. By monitoring differences between actual usage and budgeted usage, you can control an ongoing project and improve the quality of future jobs by reducing the risk of underestimating costs.
Managing project supplies of items, services, and expenses is an integral and critical aspect of the execution of all jobs. You can use inventory quantities or make job-specific purchases using purchase orders or purchase invoices. For example, a service job on a computer requires a new disk. You create a purchase invoice to buy a new disk and record the job that it will be used on.
As a job progresses, materials, resources, and other expenses are consumed and must be posted to the job. Work in Process (WIP) is a feature that enables you to estimate the financial value of jobs in the general ledger while the jobs are ongoing. In many cases, you might post expenses for a job before invoicing a job. When only expenses have been posted, your financial statement will be inaccurate.
You can calculate WIP based on the following:
- Cost Value
- Sales Value
- Recognizable Cost
- Percentage of Completion
- Completed Contract
During the project, job costs from resource usage, materials, and job-related purchases can accumulate. Invoicing can be done after the job is finished or at certain intervals during the job’s progress based on an invoicing schedule.