Project Management in Microsoft Business Central is just one of the core business capabilities you will find in this popular Microsoft ERP Solution.  If you are a Small to Mid-Sized organization that has a need to effectively manage jobs and resources, you will happy to know that this functionality is included.  Microsoft Dynamics 365 Business Central is an all-in-one ERP system with not just Project Management capabilities, however, with much more such as Advanced Financials, Supply Chain and Inventory, Sales, CRM, Payables, Service Management and Manufacturing.

In Business Central, you can perform common project management tasks, such as configuring a job and scheduling a resource, as well as providing the information needed to manage budgets and monitor progress. You can track machine and employee hours on the project by using time sheets. As a project manager, you have a good overview, not only of individual jobs but also of the allocation of employees, machinery, and other resources being used in all projects.


You can set up a budget for each job. The budget is used to plan the resources that you allocate to a job. The budget can be either general with few entries or it can contain more entries that are divided into activity levels. You can then compare the budgeted amounts with the actual usage as recorded in the job journal. By monitoring differences between actual usage and budgeted usage, you can control an ongoing project and improve the quality of future jobs by reducing the risk of underestimating costs.

Managing Supplies

Managing project supplies of items, services, and expenses is an integral and critical aspect of the execution of all jobs. You can use inventory quantities or make job-specific purchases using purchase orders or purchase invoices. For example, a service job on a computer requires a new disk. You create a purchase invoice to buy a new disk and record the job that it will be used on.


As a job progresses, materials, resources, and other expenses are consumed and must be posted to the job. Work in Process (WIP) is a feature that enables you to estimate the financial value of jobs in the general ledger while the jobs are ongoing. In many cases, you might post expenses for a job before invoicing a job. When only expenses have been posted, your financial statement will be inaccurate.

You can calculate WIP based on the following:

  • Cost Value
  • Sales Value
  • Recognizable Cost
  • Percentage of Completion
  • Completed Contract


During the project, job costs from resource usage, materials, and job-related purchases can accumulate. Invoicing can be done after the job is finished or at certain intervals during the job’s progress based on an invoicing schedule.

Customers that select Microsoft Dynamics 365 Business Central Versions have a choice of either “Essentials” or “Premium”, in addition to either a Cloud ERP or On-Premise Deployment.  With either deployment or either version, Business Central has robust Project Management Capabilities to precise plans and track customer projects with functionality such as:


Keep track of resources and prices. Register and sell resources, combine related resources into one resource group or track individual resources. Divide resources into labor and equipment and allocate resources to a specific job in a time schedule

Time Sheets.

Time Sheet is a simple and flexible solution for time registration with manager approval. Time Sheet provides integration to the Service, Jobs, and Basic Resources modules.

Capacity Management.

Plan capacity and sales and manage usage statistics and profitability of resources. Create your plan in a calendar system with the required level of detail and for the period of time that you need. Also, monitor resource usage and get a complete overview of your capacity for each resource with information about availability and planned costs on orders and quotes.

Multiple Costs.

Manage alternative costs for resources and resource groups. The costs can be fixed or based on an additional percentage or an additional fixed charge. Define as many work types as you need.


Keep track of usage on jobs and data for invoicing the customer. Manage both fixed-price jobs and time-and-materials jobs.

Learn more about Project Management in Microsoft Business Central 

Posted by iCepts Technology Group, Inc. a Microsoft Dynamics 365 Business Central Partner in Pennsylvania 

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