Microsoft Dynamics 365 Business Central Full vs. Additional Users

Microsoft Dynamics 365 Business Central

Dynamics 365 Business Central is an all-in-one business management solution that’s easy to use and adapt, helping you connect your business and make smarter decisions.  Built on functionality within Microsoft Dynamics NAV and adaptable to extend business applications to other Microsoft Cloud Services such as Office 365, Microsoft Flow, Power BI and PowerApps; Microsoft Dynamics 365 Business Central Solution can grow as your business requirements change while taking advantage of the latest technology.

Microsoft Dynamics 365 simplifies licensing of Business Central. The primary licensing is by named user subscription. The Microsoft Dynamics 365 user subscriptions classify users into two types, “Full users” and “Additional users”.

Full users are the users whose work requires use of the feature rich business applications functionality. Examples of full users are sales people, customer service representatives, finance employees, controllers and supply chain managers. These users have also been referred to in the past as “Power Users”. These full users are licensed with a Dynamics 365 Business Central subscription.

When licensing Microsoft Dynamics 365 Business Central. There are 2 options for “Full Users” either the Essentials or Premium Licensing.  Companies are required to select just one of these licensing types for all for the named users and cannot mix and match. For example, 5 users for “Essentials” and 5 “Premium” users.  In this scenario in which a company required the premium version, all 10 users would need to have the premium user licensing.   The licensing types are further described below:

Essentials:  For companies that need sophisticated processes yet simple enough to be managed in one solution across finance, supply chain, and project management and much more.

Premium:   An end-to-end business management solution adding key functionality of manufacturing and service order management in addition to all of the functionality in Essentials.

Additional users are an option to add to your existing full users subscription users that only require limited use of Microsoft Dynamics 365 Business Central. Additional users often represent a large percentage of users in an organization and may consume data or reports from line of business systems, complete light tasks like time or expense entry and HR record updates or be heavier users of the system, but not require full user capabilities. These additional users are licensed with Dynamics 365 Business Central Team Members.

Team Members:  The Dynamics 365 Business Central Team Members subscription is a “named user” subscription designed for users who are not tied to a particular function, but who require basic Dynamics 365 functionality. This license includes read access as well as some write access for select light tasks across Dynamics 365 Business Central functionality for a given tenant.

The Dynamics 365 Business Central Team Members Subscription License grants a user full read access to Dynamics 365 Business Central Essential and Dynamics 365 Business Central Premium for a given tenant. In addition, the Dynamics 365 Business Central Team Members Subscription License includes some limited use write access to Dynamics 365 Business Central Essential and Dynamics 365 Business Central Premium.

Dynamics 365 Business Central Team Members users can do the following:

  • Read anything within Dynamics 365 Business Central.
  • Update existing data and entries in Dynamics 365 Business Central – existing data are records like customer, vendor or item records which are already created. Entries means entries on which it is specifically allowed from an accounting perspective to update specific information. (e.g. due date on customer ledger entries).
  • Approve or reject tasks in all workflows assigned to a user • Create, edit, delete a quote • Create, edit, delete personal information.
  • Enter a time sheet for Jobs.
  • Use PowerApps for Dynamics 365.

Learn more about Microsoft Dynamics 365 Business Central

Download the Microsoft Dynamics 365 Business Central Licensing Guide

Achieving Better Warehouse Management-Labor Management

Warehouse Labor Management

Warehouse Management Systems are becoming popular as supply chain logistics become ever more complicated along with increasing customer demands.  With an escalating volume of inventory movement, many organizations are turning to technology to streamline operations and meet these challenges.

Advanced technology through Warehouse Management Systems (WMS) allow companies to respond to evolving market pressures and deliver on ever-shrinking time to delivery windows. These systems efficiently capture every scan, every movement of inventory and are designed to make both accuracy along with cost reduction a top priority.  The following article can give you some insight into methods, obtained through warehouse technology, for achieving better warehouse management that are key to modern business supply chain logistics in addition to reaching your organization’s goals.

Warehouse Management Systems are designed with savings in mind to manage your inventory in the most efficient manner possible. However, additional benefits can be recognized in other areas, such as cost saving associated with reduced labor and administrative costs, plus also an increase in customer service levels.

Reducing or allocating labor is an important driver for exploring warehouse management solutions and recognizing a return on investment (ROI). A properly implemented WMS system can reduce your labor needs, help you reallocate staff and or keep you from needing to bring on more staff to meet growing sales or seasonal fluctuations. Additional workers add to an already complex and hectic warehouse. There is a long list of labor areas that are strongly impacted by the implementation and use of best practices while deploying a WMS.

From the moment product hits your receiving dock until the invoice is sent for the shipped out items people are involved. By using a WMS, you increase the efficiency and accuracy of the work they do while eliminating the mistakes they will make. A best of breed WMS should provide useful labor reports that can help you determine who your best people are and who needs help. When the WMS is integrated tightly to ERP/Accounting/Business Management System you can eliminate the costly clerical work. This allows the people doing this manual data entry to be re-positioned into areas that will help the company make money not just spend it. Another plus here is the accuracy factor a WMS provides. You can also speed up the invoices process which gets you paid in a more timely manner.

Areas of labor management improvement with WMS technology include;

  • Lines picked per shift are improved.
  • Fill rates increase.
  • Inventory accuracy is dramatically improved.
  • Reduced staff and increased work volume.
  • Higher pick/pack rates.
  • Reduced shipping department needs.
  • Shift elimination and or hour reductions.
  • Transportation cost are optimized.

Download the Free White Paper: Achieving Better Warehouse Management 

Posted by iCepts Technology Group, Inc a HighJump WMS Partner in Pennsylvania

Microsoft Dynamics 365 Business Central Project Management Capabilities

project management erp

Microsoft Dynamics 365 Business Central is an all-in-one business management solution that’s easy to use and adapt, helping you connect your business and make smarter decisions.  Built on functionality within Microsoft Dynamics NAV and adaptable to extend business applications to other Microsoft Cloud Services such as Office 365, Microsoft Flow, Power BI and PowerApps; Microsoft Dynamics 365 Business Central Solution can grow as your business requirements change while taking advantage of the latest technology.

In Business Central, you can perform common project management tasks, such as configuring a job and scheduling a resource, as well as providing the information needed to manage budgets and monitor progress. You can track machine and employee hours on the project by using time sheets.

Just like Microsoft Dynamics NAV, this next generation of NAV allows to select different roles for what function the user preforms. In the “project manager” role, you have a good overview, not only of individual jobs, but also of the allocation of employees, machinery and other resources being used in all projects.

Customers that select Microsoft Dynamics 365 Business Central Versions have a choice of either “Essentials” or “Premium”, in addition to either a Cloud ERP or On-Premise Deployment.  With either deployment or either version, Business Central has robust Project Management Capabilities to precisely plans and track customer projects with functionality such as:

Resources:  Keep track of resources and prices. Register and sell resources, combine related resources into one resource group, or track individual resources. Divide resources into labor and equipment and allocate resources to a specific job in a time schedule

Time Sheets:  Time Sheet is a simple and flexible solution for time registration with manager approval. Time Sheet provides integration to the Service, Jobs, and Basic Resources modules.

Capacity Management: Plan capacity and sales, and manage usage statistics and profitability of resources. Create your plan in a calendar system with the required level of detail and for the period of time that you need. Also monitor resource usage and get a complete overview of your capacity for each resource with information about availability and planned costs on orders and quotes.

Multiple Costs:  Manage alternative costs for resources and resource groups. The costs can be fixed or based on an additional percentage or an additional fixed charge. Define as many work types as you need.

Jobs: Keep track of usage on jobs and data for invoicing the customer. Manage both fixed-price jobs and time-and-materials jobs.

Learn more about Microsoft Dynamics 365 Business Central

Posted by iCepts Technology Group, Inc. A Microsoft Dynamics 365 Partner in Pennsylvania.

Achieving Better Warehouse Management-Space Utilization

Warehouse Space Management

Warehouse Management Systems are becoming popular as supply chain logistics become ever more complicated along with increasing customer demands.  With an escalating volume of inventory movement, many organizations are turning to technology to streamline operations and meet these challenges.

Advanced technology through Warehouse Management Systems (WMS) allow companies to respond to evolving market pressures and deliver on ever-shrinking time to delivery windows. These systems efficiently capture every scan, every movement of inventory and are designed to make both accuracy along with cost reduction a top priority.  The following article can give you some insight into methods, obtained through warehouse technology, for achieving better warehouse management that are key to modern business supply chain logistics in addition to reaching your organization’s goals.

Warehouse Management Systems are designed with savings in mind to manage your inventory in the most efficient manner possible. However, additional benefits can be recognized in other areas, such as cost saving associated with reduced labor and administrative costs, plus also an increase in customer service levels. Another area as well includes both efficiency gains and reduced cost is in the area of better space management for your warehouse.

Consider the following. Can you eliminate or minimize the need for outside storage? If so, you have the direct savings of reducing lease cost (normally on a $ per sq. ft basis), insurance, and possibly transportation costs. Depending on the size, complexity and activity of the off-site storage, you may even be able to save labor costs associated with managing and transporting the inventory back and forth. Improvements in space utilization generally range from 5-15%.

A Warehouse Management System (WMS) tracks every location and knows where each product and quantity received should be stored. Put-away can be directed to maximize space utilization, minimize put-away travel, minimize pick travel, or some combination. The WMS knows the size and weight of each item, case and pallet, and the physical constraints of each location.

Material is placed in an appropriate location based on these criteria and other pre-configured put-a-way rules pertaining to forward pick location replenishment, product velocity, storage requirements, etc. Space utilization improvements are generally step functions. In a typical situation where the distribution infrastructure is owned, the creation of empty space in the warehouse produces no real benefit. The amount of space made available must be enough to provide for other activities.

For instance, if 500 ft2 are freed up, this will provide very little benefit. If, however, 5,000 ft2 becomes available, several alternatives can be presented for the new space. For internal space savings, if enough space is made available to avoid new construction expansion or a green field site, this can be directly qualified as a cost avoidance.

Another example to consider is, if enough new space is now available to be used for light manufacturing, value added services, offices, etc.; this can be classified as a savings. If the new space can be subleased, this can also be classified as an incremental cash inflow. However, you must also consider the potential cost of refurbishing the facility as required by the potential tenant. Additionally, location utilization is improved by using a WMS. A non-automated operation is generally considered at capacity when 80% of the locations are being used at any given time.

A new result is through WMS technology, operating capacity can be dramatically increased. This improvement is due primarily to the WMS’s ability to continually manage inventory consolidations, re-warehousing activities, and mixed item locations.

Download the free white paper: Achieving Better Warehouse Management 

Posted by iCepts Technology Group, Inc a HighJump WMS Partner in Pennsylvania